Frequently Asked Questions

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Every day Pamela receives numerous questions from troubled computer and iPad/iPhone users, by email and at various seminars and workshops. Her answers provide advice on a variety of subjects related to computer hardware and software and Apple iPad and iPhones. Listed below are the questions that Pamela feels will be helpful to most users, from beginners to the more advanced.

If you cannot find the answer to your question listed below, ask Pamela your questions here or click on the ‘Ask Pamela’ link on the sidebar menu below the category list. You can also leave Pamela a Message by clicking on the Blue Button at the bottom of the right hand sidebar. Pamela always answers promptly.

Microsoft Office

What do you suggest that I back up on an external drive and what type of medium should I use?

I think that the most important files to back up are your “Documents” and “Pictures.” If you have stored them in the above folders they will be easy to transfer to your external medium.

The new WD (Western Digital) external drives have installed software that will allow you to back up just the files you want and they will also perform incremental back ups when you create new files. You can add a password to protect your data should you lose your external drive. The drive will only “unlock” if the correct password is entered so make sure that you use upper and lower case letters and numbers or symbols to make the password more secure.

The WD Passport Portable External drives are small in physical size and convenient to carry; they also come in several colours. The recent units have 500GB – 750GB and 1TB of storage space. Some are sold with a matching case.

Keeping a back up of your important files will be a safeguard if your computer malfunctions and it is also handy for transporting your files when you travel or wish to move them to another computer.

I have a WORD document which contains 45 pages. I would like to number the pages at the bottom of each page but do not want number 1 on the first page. I am using WORD 2010. Can you explain the steps I need to take?

Microsoft WORD 2010 has so many more features than previous versions of WORD and the footer is no exception.

To number the bottom of the pages in your document follow the steps below:

  • Start on page 2 of your document.
  • Click on the ‘Insert’ tab.
  • Click on ‘footer’ in the ‘Header & Footer’ Section – A selection of ‘footer’ styles will appear.
  • Click on the ‘footer’ style that would best suit your document and a ‘Header & Footer Tools’ box will be shown on your Ribbon.
  • Add the number of your page (2) to the footer.
  • Click the option ‘Different First Page’ then click into the body of the page to set the style.

The remainder of the pages in your document will be numbered in sequence. If you decide to remove a page the page numbers will adjust automatically and still be in numerical sequence.

How do I add a text entry to the AutoCorrect list?

  1. Click the File tab.
  2. Click Options.
  3. Click Proofing.

If you are using Microsoft Outlook, click Mail, and then click Spelling and AutoCorrect.

  • Click ‘AutoCorrect Options.’
  • On the AutoCorrect tab, make sure the ‘Replace text as you type’ check box is selected.
  • In the ‘Replace’ box, type a word or phrase that you often mistype or misspell, for example, type ‘usualy.’
  • In the ‘With’ box, type the correct spelling of the word, for example, type ‘usually.’
  • Click Add.
  • Click OK.

How do I Show or Hide a Toolbar?

Show a Toolbar:

1. Right-click the menu bar or any toolbar.
2. Click the name of the toolbar that you want to show on the shortcut menu.
NOTE: If you don’t see the toolbar that you are looking for on the shortcut menu, click “Customize” and then click the “Toolbars” tab. In the Toolbars list, select the check box next to the name of the Toolbar that you want.

Show a Toolbar – Keyboard Method:

  • On the “Tools” menu, click “Customize.”
  • Click the “Toolbars” tab.
  • Select the check box next to the name of the Toolbar that you want to display.

Hide a Toolbar:

Right-click the toolbar, and then clear the check box next to the name of the toolbar that you want to hide.

Hide a Toolbar – Keyboard Method:

  • On the “Tools” menu, click “Customize.”
  • Click the “Toolbars” tab.
  • Clear the check box next to the name of the toolbar that you want to hide.

How do I Create a New Distribution or Group List in Excel?

Create a New Distribution List in Microsoft Outlook 2010

1. Open Microsoft Outlook and click on the Address Book icon to open your Address Book.
2. Click the list below Address Book, and then select Contacts.
3. On the File menu, click New Entry.
4. Under Select the entry type, click New Contact Group.
5. In the bottom box under Put this Entry in, click In The Contacts. This selection determines where your new distribution list is saved. This is the default location.
6. Click OK. Your new distribution list is now set to be saved in the Contacts folder, and an untitled distribution list form opens. At this point, you can begin adding contacts to your new distribution list, as outlined in the following section.

Add Contacts to Your New Distribution List

1. In the Name box, type the name of your new contact group.
2. Click the Add Members icon to add members and a Drop Down box will appear giving you choices from any of your Address Book entries or Contacts. If you choose Outlook Contacts your list of entered contacts will appear.
3. Double click on each contact that you wish to be added to your Distribution List and it will appear there.
4. Once you have added all the contacts you need Click Save and Close to save the new distribution list.

The name of the distribution list appears bold as compared to the other entries in the contact folder.

TIP: Always use the remove member option to delete an entry from the contact list. If you use the delete option you will lose the entire list.

How do I add an Outlook icon on my Windows 8 Desktop?

1. Open Outlook

2. In the blank area to the right of the “view all” box, right click.

3. In the drop down box select “create a shortcut” and click it. you will get a message saying this will create a short cut icon on your desktop.

If you would like more help with this and other features please visit this page.

When typing the temperature I would like to insert a “degree” symbol automatically instead of writing the word “degrees.” Is there a shortcut for this symbol?

Yes, there are two shortcuts for the degree symbol.

1. Hold down the ALT key and type 0176 on the numeric keyboard. The degree
symbol will appear immediately ° You must use the numeric keypad to
type the numbers and not the keyboard. Make sure that the NUM LOCK key
is on if your keyboard requires it to type numbers on the numeric

2. AutoCorrect has a predefined keyboard shortcut for creating a degree
symbol. Press CTRL+@, then press SPACEBAR.

My eyesight is failing and I find it very difficult to enlarge the font in order to read my email online. Is there another way?

Yes, you can easily ENLARGE the font in an online email as follows: Hold down the CTRL key and scroll with the mouse wheel. This works on most websites and other software as well.

If I cannot close my computer using the Start Button or my computer freezes, is it OK to pull the plug?

No, it is not advisable to “pull the plug” if your computer freezes. The “shock” of pulling the plug on a working computer could cause the hard drive to crash or malfunction.

The safe way to close down the computer is to hold down the CTRL, ALT and DELETE keys simultaneously, which will bring up the Windows Task Manager. This “tool” allows you to close the troublesome program or programs and then continue working on your computer without closing down your system. It also has an option to ‘Disconnect’ or ‘Logoff’ under the ‘Users’ tab.