Organizing Incoming E-Mails
Most of us receive many emails each day and it can be quite a chore to sort through them if you have not organized your folders in your “inbox.” Organizing the folders and making “rules” to direct the incoming emails into the folders will solve many of your problems and save you a great deal of time.
The “inbox” in Microsoft Outlook, Outlook Express or Windows Mail has the capability of holding many folders that will help you organize incoming and outgoing mail. You can also add folders to Web Mail in a similar manner.
Adding folders is a simple task and can be done as follows in Microsoft Outlook:
• Click on the down arrow next to NEW and select FOLDER in Outlook or FILE, NEW, FOLDER in Windows Mail.
• Make sure that you click on the INBOX to highlight it and then type the name of the new folder in the supplied box . For my purposes I would name one of my folders “QUESTIONS” and then I would make a RULE so that every email that is sent to me through the QUESTION LINK on my website ASK COMPUTER TUTOR will arrive in my QUESTION FOLDER. Right away the folder will be highlighted and I will know that a question from an anxious computer user is waiting for a reply.
To make sure that your selected emails arrive in the correct folders you will need to make RULES.
• Click on TOOLS.
• Click on RULES and ALERTS in Outlook or MESSAGE RULES in Windows Mail.
• Select NEW RULE
• Then select the options that you require when your message arrives.
• Type the name of the folder you have made to receive the email message.
• Choose more options if required, then click OK.
You can make as many folders as you need for friends, family, business associates, clubs, committees making the emails easy to locate as soon as they arrive.
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